Video Conferencing Etiquette Checklist
First impressions are as critical in business, as they are in one’s personal life. And as new business tools such as video conferencing have emerged as an easy, effective, and cost efficient communication tool for millions of businesses and consumers, a need has arisen for a little bit of education on the proper etiquette when using these tools. Thus, ooVoo, the leader in high-quality multi-point video chat, developed video conferencing and telelpresence etiquette tips in partnership with Beverly Hills Manners to enable businesses and individuals to take advantage of the power of video chat to enhance their communication.
Although some tips may seem obvious such as creating an agenda to share in advance or muting cell phones, when not employed properly, lack of etiquette can derail the effectiveness of a video conference session.
“You’ll be wowed by the technology and results of your video conference when you know these simple tips,” said Philippe Schwartz, CEO of ooVoo. “ooVoo has been adopted by smart businesses around the world for its quality, ease of use, cost effectiveness and portability. Our goal is to continually help our customers get the best possible video chat experience.”
“A lot of people think once they have a mic and a web cam they are all set to jump into a video conferencing meeting. We encourage people to be prepared to use these new technologies effectively as they would any other business tool. We’ve partnered with ooVoo, a leader in the space, to provide the tips users need to maximize not only the impression they impart on video, but also their productivity on a call,” said Lisa Gache, Co-Founder and CEO of etiquette education company Beverly Hills Manners.
Etiquette tips highlights:
* Pick a facilitator to help manage any over-exuberant participants.
* Ask permission if you wish to record a video chat. Privacy is expected until consent is given otherwise
* Pay attention and listen - if you try to fake it, you’ll be caught.
* Acknowledge the power of your body language - avoid personal gestures such as hair playing, scratching, picking, etc…
* Remember you are meeting face to face on clear video, so remain aware of your facial expressions and monitor them so you send the right message.
* Don’t eat or drink during a business video conference call.
These are some of the basic recommendations for holding a video conferencing meeting.
Keep in mind that the main purpose of the video meeting is bring groups of people together while saving money on travel and downtime. Come to the meeting as if its a face-to-face; with a clear agenda, an established facilitator and a time limit in which to accomplish the goal of the meeting.
